OFFICE OF THE SELECTMEN
MINUTES OF MEETING
July
24, 2003
Chuck
Graybill, Chairman
J. R. Swindlehurst
Steve
Kennedy
Janice
VandeBogart, Town Administrator
7:-00
PM
Meeting
called to order.
7:30
PM – Meeting with Department Supervisors:
Patrick Bowne Transfer Station Supervisor, Christopher Connelley, Police
Officer, Jon Wiggin, Fire Chief, Ken Swayze, Building Inspector and Jan VandeBogart, Road Agent.
It
was noted that the Selectmen would like to have quarterly meetings of department supervisors to exchange comments regarding
what was going on in their department.
Ken
Swayze, Building Inspector: Ken noted
that he had a lot of things going at once, compliance, small complaints, permits for new houses –
only six so far being the lowest in decade for new homes but all are down. On the administrative front, Barbara McCann,
Secretary, is doing an excellent job and helping with Planning Board items as
well. Keefe and Zabadee subdivisions are
in approval state and Stinson Heights in
court, dead in water at this time.
Complaints consist of neighbor to neighbor problems, noise, asking if
they have permit, start work too early in the morning, are they too close to
line, etc.
Regarding
starting work early in the morning, Chris Connelly from the Police
Department stated the state law
says 7am to 11 pm. Majority are complaints about starting too
early in the morning rather than working late in the day. Dunbarton does not have an ordinance. Establishing an ordinance was discussed. Ken felt that it could put a choke on
contractors. Chris said it would be
helpful to have something on books, makes it enforceable. The state law deals with disorderly conduct
law which would have to be an habitual offense. Steve Kennedy stated that a reasonable time to start could be 7am. And he
thought it would be helpful to have a town ordinance.
Chris
Connelly will get together with Chief Jeff Nelson to discuss having a hearing on noise
ordinance.
Tenney
Hill Road: Selectman Steve Kennedy stated that Leo
Martel was in to inquire about tree cutting by the Public Service on Tenney
Hill Road. Public Service has indicated to Martel that they can cut any trees
they need to. The Road Agent, Jan VandeBogart stated that he spoke to the
Public Service and they were told they could not cut trees. Tenney Hill Road is
a scenic road and the PS could not cut without a public hearing. Ken Swayze stated he would call Leo
Martel and let him know. Jan told the landowner on Tenney Hill Road,
Mr. Fraser, that the Public Service will have to put the wires and poles in
without cutting trees. Public Service is
aware that if it’s a scenic road they
would be in trouble if cut without the landowners permission. Tenney Hill Road is 66 ft wide and one of the
widest ROW for a dirt road in town. But
would have to have a public hearing.
Subdivision
Plans: Chuck Graybill mentioned that the board
wanted copies of all future subidvision plans be sent to the post office. Ken Swayze agreed and will follow up on this.
Jon
Wiggin, Fire Chief: Emergency runs same as last
year. Non emergency items have
increased. The department has been
awarded a defibulator from the Concord Hospital, received last week, referred
to as a AED Automatic External Defibulator called a
Homeland Security Grant and was in the amount of $5500 . Every town was allotted some money, company
will front the money for the towns and state will pay them. Town will not have to pay out funds. Federal Grant money, requested money be transferred to town
account and will be here within the next two weeks.
Equipment
Breakdowns: Repairs to Engine 1, pump repairs, 9 valves, 6 pipes
rusted off. $3000 for that truck. Old truck broke down and ordered parts for
that, waiting for parts, will be down for two weeks. Need to buy tires and maintenance of vehicles
in September and the budget is half gone now.
The Overhead doors on the station need to be repaired and the man for
the company will start in a couple of weeks.
One fire Department member is doing some of the work on the entrance to
the building.
Ambulance
Intercepts: Budgeted $1500 but over budget as of
now. Ambulance billing started 2/2/03
billed $18,000 received $7,500 to date.
Treasurer, Pam Milioto checked with state, who set up account and $140
is invoiced every month. Jon question
if the town could pay intercept bills out of that account. BOS said to have Pam check into it.
Jon
relayed to the board that there is a lot of paper work that needed to be done
and he was far behind. A lap top
computer would help with work on inspections, etc. Talked about having a secretary help.
Ken
Swayze stated that the fire chief needs to get paid inspection time of
Sprinkler Systems and burner permits. Jon bills to town at the end of the year. Ken said there needs to be care taken that
the revenue half of this covers costs.
Ken needs to work on updating fees.
Also, Road Agent needs to check driveway permits which is another
cost. Other towns gets fees for
re-inspection. Will have a public
hearing on fee schedules. This
department should pay for itself.
Road
Agent, Jan VandeBogart: Reported that new highway
employee Alan Sheldon is doing great. He
started on July 14th. Jan
stated that the Robert Rogers (in front of School) project will be put off till
next year because of proposed improvements to intersection of Robert Rogers and
Route 13. Rangeway Road, blasting of ledge would be about $12000 and felt this
was too much money. There is only one
house there before get to the turn around so not going to blast the ledge. Will
remove some ledge to replace culvert.
Tenney Hill Road, culvert, will be taken care of next week to replace
large culvert because wants to get fill from Rick Martin. Regarding paving for the year, Jan stated
that they would not show up until all other jobs are done because we are a
small job. Road Striping, have not
showed up as yet and promised back in June.
Will call someone else to do the job. Three culverts on Tenney Hill Road, one on Long Pond, and Jan stated that the permit was good till
2007 so if we don’t get to all of them this year, we have time. Road side mowing, on list to rent a machine
for September, because of the leaves and site.
Would like to fix gravel roads for the fire trucks. Pave some on Twist Hill and lower part of
Montalona where Goffstown left off their paving project. Everett Road, paved to garage. Stillwater only to do base coat and the town
to do overlay of all with money put up
by Stillwater.
Jan
VandeBogart told the board that Bob Perry had called him to go see where he is
re-doing a driveway for his duplex on Morse Road. This driveway would be next to the new
proposed road. Jan does not want to issue
a permit. Ken stated that the driveway
was going to be off the new subdivision road and the Planning Board had told
Perry this. Perry needs a driveway
permit coming off the new road not off Morse Road and this would not be issued
until the new subdivision road was approved by the town.
Steve
went on to say that he was very concerned about this road and need to do some
serious road assessment for the longevity of the road. Wants a surety bond to guarantee this
road. Continuing guarantee requested
by the BOS, suggested by the PB.
Chistopher
Connelly, Police Department: Chris talked about Grant
funding from Dept. of Justice which was prepared by the Chief offered by the
Domestic Preparedness Program. This
would be for Personnel protective equipment for officers. $ 3,019.80.
Department will be getting the
grant. Chuck congratulated CC on all his
work. Chris reported on an incident at
Clough State park by which the department had been working with the Army Corp
of Engineers regarding a potential terrorist incident. Chris assured everyone that it was not a
terrorist incident after all, however, Everett Dam is on the list of 100
potential terrorist targets.
Chris
also stated that the department applied for a Road Grant, regarding community
block grant, through NH Central Regional Planning Commission. $300,000 is available and town will most
likely get some of it. Ken point out
that the reason why we might get money is because the state is awarding money
to small town that might never otherwise get a chance to receive money. The
Selectmen extended their appreciation to Chief Jeff Nelson.
Chris
stated the Police got a call at Kimball Pond for a break in.
The people had parked their car and while taking a walk their car was
broken into and the lady’s purse vandalized.
Patrick
Bowne (Woody), Transfer Station Supervisor:
Woody stated that he had hired two new people, working out great. He has applied for a grant for a new baler.
$3000 to $5000 is the range of the grant. Regarding the project: haven’t had time to do
anything because of shortage of help.
Spoke to some contractors by phone and will continue to follow up. Woody stated that he has been testing the
compactor. Rented a generator, ran the
same as always, no change, no need to look any further with regard to
wiring. Shut off the heater and had no
problems with it. Believes the problem
is the heater. Atlantic Leasing had no
suggestions. Also he stated that he was
looking into putting in ventilation fans in the building because building gets
hot in the summer and is tough on the employees. Also, is looking into getting another
forklift, problems with old forklift.
Now
have four people working and Woody stated that he will now have more time to
get paper work done and follow up on things.
Regarding the grant for the Baler, will need to do a warrant article on
this for next year. It will be strictly
for plastic. He is also working on a new
fee schedule. Problem getting rid of
computers, charge by the pound and monitors are
$5 each. Looking into sending by
trailer load for a flat fee of $597 to get rid of and can also load in
refrigerators. NNRA is sponsoring
this. Long run will be a costs savings
for town.
Shipped
15 ½ tons of glass today. Waiting to
hear from someone regarding a glass crusher.
Recycling is up as well as trash.
Sent three tons over last month
but still down from last year. Might
want to expand the hours, will set down with BOS to discuss. Should be open at least three days to the
town maybe even four. Chuck asked about
public hearing for the commercial haulers.
Woody stated this will happen soon.
Woody
said he has money in the budget to pave this year and to get fill. Need some drainage around the 50 yd open
top, will talk with Jeff Trexler on how to construct this. Woody has to make a call regarding ash disposal. May end up testing just once. He is dealing with lab and will have answers
before years end.
Steve
Kennedy stated that it is was very important to have everyone here to discuss
items because of budget formations. We
are all one family and at one dinner
table and we all agree that the needs of the town are what is important. Last week the BOS met with School Board and
one issue that was discussed was pay increases whether it be town or school
should be in line. When we apply for grants we need to keep in mind the upkeep of these
items. Must work as a group to participate in budget process and
make logical decisions that are good for the town in the future. These meetings are great to learn everyone’s
needs and concerns.
Next
meeting will be scheduled in October.
Department supervisors were ask to come in with ideas and needs on
capital equipment.
Salt
Shed: $25,000
was voted to be put in a Capital Reserve Fund for a Salt Shed at last
year’s town meeting. Next year there
will be an article to add money to this fund.
The Road Agent was asked to come up with a plan and building size. Jan said he needs to do a lot of site
preparation. He would prefer a Cover-It
type building because it would be
cheaper and not permanent because we may not be in this location very
long. It is small lot and may not
accommodate the town as it grows. JR
said he also felt that in time the town garage will not be big enough to
support the department and he supported the idea to not build a permanent building
because we might have to move.
Steve
Kennedy stated that he did not like the idea of the one guy on the highway
department, working alone. It is not
good for one person to work alone for safety reasons. He stated that the Town needs to be educated
as to where the town is going as it grows
and every department needs to put together their priorities. This is
what the new Master Plan should cover.
The
culvert on Rangeway Road which was to be replaced by Rick Antonia back in
November of 2002, has not been replaced to date. A letter will go out to Mr.
Antonia inquiring as to when this will be done.
Happy
Birthday Steve! Time out was taken to
wish Steve Kennedy a Happy Birthday and to have cake and ice cream.
Steve
Kennedy made the motion to enter into non-public session for legal
discussion. Motion was seconded by Chuck
Graybill, motion carried.
Entered
into non-public session at 9:22 pm.
Motion
by Steve Kennedy to exit non-public session was made at 9:30pm. Motion was
seconded by Chuck Graybill, motion carried.
Motion
to adjourn made by J. R. Swindlehurst at 9:30 pm, seconded by Steve Kennedy,
motion carried.
__________________________________
Charles
Graybill, Chairman
__________________________________
John
R. Swindlehurt, III
__________________________________
Steven
Kennedy
Dunbarton
Board of Selectmen
Recorded
by: Janice VandeBogart, Town Administrator