DUNBARTON PLANNING BOARD
TOWN OFFICES –
The regular monthly Workshop Meeting of the Dunbarton Planning Board was held at the above time, date and place with Chairman James Marcou presiding. The following members were present:
James Marcou, Chairman
George Holt, Co-Chairman
Alison Vallieres, Secretary
Kenneth Swayze, Admin, Planning
and Zoning Department
Brian Nordle
Carter Higginbotham
Steve Kennedy, Selectmen
Michael Poirier, Alternate
David Breault, Alternate
SITE
PLAN REVIEW – C & T THORNE ENTERPRISES, LLC (TAX LOT I3-4-2) – PAGES CORNER
STORE 7 DELI – REQUEST FOR MODIFICATION TO SITE PLAN TO ALLOW FOR ASPHALT
PAVING OF PREVIOUSLY APPROVED PARKING AND SERVICE AREA, LOCATED TO THE REAR OF
THE BUILDING.
Kenneth Swayze reported that the applicant had
requested that the item be continued until a later date and not be heard this
evening. Alison Vallieres noted she had
called all the abutters to notify them.
OTHER
PLANNING BOARD BUSINESS:
STILLWATER
– DISCUSSION RE: “SUBSTANTIAL
COMPLETION” OF TUCKER HILL ROAD FOR FUTURE CONSIDERATION BY BOARD OF SELECTMEN
FOR ACCEPTANCE.
Kenneth Swayze, Admin., Planning and Zoning,
reported that Don Mayo had submitted a letter on November 1, 2003 with regard
to progress by Stillwater, etc.
(attached). He also presented a
letter from Janet Zeller which had been sent to the Selectmen regarding the
road issues. (attached)
1.
Kenneth Swayze reported that all the boundary monuments are now all set
per discussion with Jacques Belanger.
Ken will conduct a field inspection to verify this.
2.
The Board noted there is a problem with the drive entry at lot
#47. Don Mayo has also made reference to
this problem in his letter. The utility
boxes are too close and should have some kind of safety measure put around it
(guard rails or pipes to prevent someone from running into it). This is a safety issue. This lot has been sold. The driveway has been partially put in the
location as shown on the approved plan.
The plan shows guardrails on the driveway which have not been put
in. By consensus, the Board indicated
all work on the approved subdivision plan (with reference to individual lots)
must be completed prior to the issuance of a building permit on a surety in a
sufficient amount must be posted to cover the outstanding work.
Board feels that some measure of protection
(guardrails or otherwise) must be done for protection of the utility box prior
to Building Department approval.
3.
Stillwater has purchased signage for the road and some are presently in
the Town Shed. They feel the Road Agent
is responsible for putting up some of the signs. It was noted that the Town needs
coordination to put the signs up within the development. The developer has provided the signs. The Planning Board concluded the signs must
be in place regardless of who does the work.
4.
Noted that ditchline is blocked by construction soil from lot clearing
and construction at Lot5 No. 3. This has
got to be completed prior to Planning Board approval.
5.
Developer must put in mulch, etc. as noted in Don Mayo’s letter under
item 5.
6.
The Selectmen have separately agreed that some additional road signs
are necessary at the curvature and intersection of Everett and Tucker Hill Road
. Directional signs will indicate a 90
degree turn etc. will be put up by the Town.
Carter Higginbotham indicated the Planning Board
should be consistent in making acceptances on road and not approve in final
until all items as requested are completed.
The Planning Board must be consistent.
Steve Kennedy indicated that if the Planning Board
did not approve the release of the bond, etc. this evening, he would postpone
the Selectmen’s Public Hearing scheduled for November 6, for the Acceptance of the Tucker Hill Road until
such time as the Planning Board did approve.
(Stillwater – Tucker Hill Road Issue will appear on the regular agenda
of the Planning Board scheduled for November 19, 2003. )
Based on the above, the following motion was made.
MOTION:
A motion was made by Brian Nordle that the Dunbarton
Planning Board does not consider the Tucker Hill Road, as shown on
subdivision plans approved July 17, 2002, by the Dunbarton Planning Board (Tax
Lot E3-2-5 and E3-2-19); referred to as the Stillwater Subdivision, to be “substantially
complete for purposes of Class V roadway acceptance” by the Town of Dunbarton,
Board of Selectmen. George Holt
seconded the motion and it passed unanimously.
Brian Nordle reported that the Master Plan Survey Questionnaire will be ready for mailing by the end of this week. There will be a “mail stuffing” party at Patty Shearin’s house on Thursday, November 6, 2003.
Surveys will be sent out shortly after that.
Brian Nordle also reported that the first of the
Committee’s had been put in place. John
Trottier will be Chairman of the Transportation Committee.
Brian Nordle also indicated he was on the Existing
and Future Land Use Committee along with Don Prior.
Jim Marcou indicated he would also be interested in
serving on the Existing and Future Land Use Committee. Alison Vallieres indicated this would also be
one Committee she would be interested in along with Jim Marcou.
Saturday, February 14, 2004 at the Community Center was tentatively set for a Visioning
Session for the Master Plan. It
has later been discovered that this might not be workable because of Basketball
Tournaments, etc. It was noted that
possibly meetings can be held at the School Classrooms on February 14, instead
of using the Community Center.
George Holt reported that he is ready to start
working on the maps for the Build Out Study in conjunction with Ken Swayze and
the Building Department.
OTHER BUSINESS:
Jim Marcou indicated he had received a telephone call from Peter Holden, Holden Engineering, regarding the golf course. They would like to have an informal discussion with the Planning Board regarding a proposed PRD of the golf course property, etc.
PROPOSED NEW ORDINANCES:
The Board noted that work should be started on a Cell Tower Ordinance. George Holt will work on this along with any other members who wish to. Alison Vallieres indicated Warner seemed to have a fairly good cell tower ordinance. Maybe we could look at their’s for a start.
A discussion was held regarding Multi-Family Housing and how the Planning Board should be dealing with it. Should there be multi-family only allowed in one district, etc. Should the acreage requirements change? What should the Planning Board be doing if anything? Need to work on clearly defined procedures for approval and construction of multi-family proposals.
Alison Vallieres noted that maybe we should just try to address really important Zoning Issues this year, and wait for the Master Plan Survey results, etc. before changing anything else.
Jim Marcou presented a draft of a Proposed Authorization for Road Construction Check List (attached) to be followed for subdivision road construction projects. This check list would have to be completed before any work could commence on road construction. The Board felt this was a good start.
The Board discussed bonding and building “at risk”. Several members of the Board felt that we should no longer accept “at risk” building of subdivision roads.
There being no further business, the meeting adjourned at 9:15 p.m.
Respectfully submitted,
Alison R. Vallieres, Secretary