WORKSHOP MEETING

The Workshop Meeting for the month of October was held at the above time, date and place with Chairman James Marcou presiding. The following members were present:

James Marcou, Chairman

George Holt, Co-Chairman

Alison Vallieres, Secretary

Brian Nordle

Carter Higginbotham

Kenneth Swayze, Admin., Planning and Zoning Department

Steve Kennedy, Selectman

Michael Poirier, Alternate

David Breault, Alternate

Approval of Previous Workshop Meeting Minutes of September 3, 2003:

A motion was made, seconded and passed unanimously to approve the previous Workshop Meeting Minutes of Wednesday, September 3, 2003 as written.

MASTER PLAN UPDATE:

Brian Nordle, Master Plan Steering Committee Co-Chair, reported that the next meeting of the Master Plan Steering Committee would be held on Monday, October 6, 2003. He stated at that meeting the Steering Committee would be reviewing the final survey questionnaire which was scheduled to be sent out mid-October.

Ron Slocum has suggested that as many of the Planning Board members as possible attend the meetings.

Lee Richards – Stated that as the Master Plan was presented to me, the entire Town of Dunbarton would be signing onto it. The Planning Board would be referring back to this plan. It is important that the Planning Board be aware of what the questions are. The Planning Board is in charge of the Master Plan.

David Breault stated he felt it was important for the Planning Board to keep in touch with the Steering Committee, etc.

The Planning Board will give the final questionnaire their approval on October 15, 2003 at their regular meeting.

STILLWATER REQUEST FOR REDUCTION IN SURETY BOND:

Kenneth Swayze presented a summary of the Stillwater Account. (attached)

At this point in the meeting, both Kenneth Swayze and Steve Kennedy stepped down from the Board because of abutter status.

It was recommended that there be $25,000 left in the Surety Bond until the Board of Selectmen accepts the road as a Town Road and all other requirements are completed, etc.

MOTION:

Brian Nordle made a motion that the Dunbarton Planning Board reduce the amount of the Surety Bond from the Stillwater Account (Tucker Hill Road) of $94,850 to $25,000, a reduction of $69,850 and that the responsibility for the final acceptance and verification would be accomplished by the Building Inspector and the Selectmen. Carter Higginbotham seconded the motion. The motion passed by a majority with George Holt opposed and all others in favor.

George Holt stated he was concerned about the signs not being up yet. Concerned about the liability of the Town. What if something happens before the signs are up, etc.?

James Marcou – Stated that signage is the responsibility of the Road Agent. Someone should be out there. Jacqueline Drive is an example. There is no Stop Sign at the bottom. In addition there is no sign that states “Not a Through Road” or “Dead End”. Don Mayo is responsible for the construction of the road but not the signage. Lies with the Road Agent.

OTHER BUSINESS:

PAGES CORNER CONVENIENCE STORE:

Kenneth Swayze and Steve Kennedy came back to the Board.

Kenneth Swayze, Administrator, Planning and Zoning Department, reported that the Pages Corner Convenience Store was coming to the Town for a CO. He stated he would not be issuing a CO until such time as all conditions of both the Zoning Board of Adjustment Approval and the Planning Board Site Plan Review were met. The Planning Board agreed that this was the correct way to handle the situation.

The Planning Board noted they wanted specifically to make sure that the final Lighting Plan on site was to the specs as presented and approved by the Planning Board. They noted that opaque panels on the lights facing abutters should be put in before any CO is issued.

The Planning Board reached a consensus that no CO should be issued until all conditions, requirements as previously approved and all Code Approvals are met.

There being no further business, the meeting adjourned at 8:30 p.m.

Respectfully submitted,

Alison R. Vallieres

Secretary