MIINUTES OF
MEETING
John
Swindlehurst, II
Bryan
Clark
Bud
Noyes, Appraiser
Sandra Schmucki from Vision Appraisals meet
with the board.
She stated that at the
end of February Visions had finished 86% of measuring of buildings. As of today’s date they are almost finished. Danielle is just cleaning up the loose ends
and the last batch of cards will be in the system by the 25th of
March. The week of the 28th
Vision will do the call back notices.
She stated that they used to place notices on the doors of residents but
this never worked because they would get lost.
Sandra stated that
after the letters go out to the residents they are given five days to call in
for an appointment. Vision will be going
back around the first week of April or the following week, depending on
progress. A number of homes need to be
seen, around 550 or more. Sandra also
stated that the taxpayers in Dunbarton have been very welcoming so far. She also verified that the process for
measuring was that at the time the buildings are measured there is an attempt
by the data collector to get inside the home and then she would make a second
attempt on a Saturday and then the third step would be a written notice.
They will be
splitting up the town by maps so that they can cover the appointments in a orderly fashion.
They will probably be spending about fourteen days for call backs and
the appointments would be no more than twenty minutes each. They would only be doing the interior
inspections. The call back number for
the taxpayers to make appointments would be a toll free 800 number to the
Vision Office in
Sandra reviewed the
checklist that the data collectors use when they inspect homes. She noted that after the data collector went
through the home, she would have the
taxpayer sign the card. This was proof
that she was allowed in the building.
She also showed the board the computer printout which results from the
information gathered which included a sketch of the home and a picture.
The Board asked how
they were handling driveways because of all the snow we have had. Sandra stated that she did not think this was
a problem but would check with Danielle.
Bud Noyes asked how
Vision was flagging or marking for pickups or returns. Sandra stated that if the data collector saw
that a home or part of a home was under construction or partially finished, the
taxpayer would be asked if they are still working on the building or Vision
would check for a building permit. The
property record would be marked “UC” for under construction and by this code a
list could be printed anytime for call backs in the future.
Sandra was asked how
the site was valued. She stated that
they would observe the topo that can be seen, that
the whole parcel was not walked, but if they observed rolling hills or flat
even land, the land would be valued accordingly. Also, if there was a pond or marsh area, that
would be noted as well. She expressed
that the taxpayer would not be shown the card at this time. This information belongs to Vision at this
time and would not even be given to the Assessors of Dunbarton.
Sandra was asked what
information they have taken from the town.
She stated that the data base was transferred from Dunbarton’s
BMSI program to Vision to give them a starting place - Owners names, addresses, location of
the property and the history of the assessments. The assessment history was very important
because Vision could look at the old/new values and see if anything unusual
jumps out at them. This eliminates
errors.
John Swindlehurst stated that the Board wanted Vision to list
all kitchen utilities and asked if that was being done. Sandra said she would check but reminded the
board that personnel property was not taxable.
She also stated that if kitchen appliances were built in they would
definitely be listed.
Sandra was asked how
current use property were assessed. She stated that she was only overseeing the
data collection and Monica Gordon was the one in charge of handling the land
values. She would be glad to check with
Monica.
She did state that
the prime site on the land or home site would be the one acre and the rest
would be excess. Bud Noyes stated that
the town may have an estate that takes up about four acres, and wanted to know
what they would do with that parcel. She
thought that the prime site would be set by zoning. Again she stated that Monica Gordon would be
the one to talk with about that.
Sandra stated that
she will be meeting with Monica a couple of times and they will go over the
sales analysis. Monica will then discuss
it with the board. Monica
will look at the sales, the construction of the houses, etc. They will go out and look at each house again
to verify that the data collector has put the correct information on the
card. At that time they will make
adjustments if necessary.
Other Business:
Minutes of
Current use penalties
for the following were reviewed and signed:
1.
Susanne
& Robert Stich, B5-2-2, $1476.
2.
GPS
Properties, LLC, C3-4-3, $9500.
Abatements for the
following were reviewed and signed:
1.
Thomas
Gleason, J3-02-02B, $271.35 (Mobile home removed).
2.
Army Corpo of Engineers, (E2-1-1, less than $5 due).
3.
Town of
Dunbarton, G2-3-12, Caleb’s Way, (now town road).
4.
Cheryl Tucci, E5-5-11, (less than $5 due).
An invoice in the
amount of $1,132.00 from Bud Noyes for appraisal services was reviewed. John Swindlehurst
made the motion to approve payment of this invoice, the motion was seconded by
Bryan Clark and the vote was in the affirmative.
A timber tax warrant
for Edward & Sherilyn Paquette, E4-1-11 was
signed. Also, the board signed the
certification of timber cut for the same.
A letter of request
for funds from the Trustees of Trust Funds was signed requesting funds in the
amount of $6764.00 to reimburse the town for services provided by Vision
Appraisals to date.
An application for
Veteran’s credit in the name of Walter Skantze,
J2-1-32, of
John Swindlehurst made the motion to nominate Tim Terragni as Chairman of the Board of Assessors. Bryan Clark seconded the motion and the
motion carried.
The appeal from Ralph
Felbaum for the 2004 tax year on lot H2-4-2 was
reviewed. The board flet
they had done all they could for Mr. Felbaum and they
would not make changes to his assessment.
The motion to deny this appeal was made by Tim Terragni,
seconded by Bryan Clark. The motion
carried and the appeal was denied. The
signed denial of the appeal will be mailed to Mr. Felbaum. It was noted that his next step would be to
appeal to the state.
Current Use: John Swindlehurst
stated that he briefly reviewed the surveys that were returned last year by
taxpayers. He stated that he did not
agree with the information that some people had written on their forms. He felt the board should review them and make
adjustments according the town maps, and charts provided from the state. The board will get together and review each
current use parcel and then give their findings to Vision to apply the
grades.
Motion to adjourn at
________________________________
Timothy
Terragni, Chairman
________________________________
John
Swindlehurst, II
_______________________________
Bryan
Clark
Dunbarton
Board of Assessors
Recorded by:
Janice VandeBogart, Town Administrator