Dunbarton Technology Committee
December 10, 1996 Meeting

Agenda

The main purpose of this special meeting is to interview Irene Thalheimer and Martha Rae regarding the town's needs for software.

Attendees

  • Glenn Doten
  • Linn Kurkjian 
  • Chip Peters

Discussion

The meeting began at 7:00 PM.

Town Clerk's Work -- Irene Thalheimer

Irene uses a 100% paper-based, self-contained system to process the following town transactions:

  • Automobile registrations, renewals, transfers, titles -- it is not required that Dunbarton be on-line with the state in order to perform these transactions.
  • Dog licenses -- police get a copy of these transactions.
  • Irene is looking in to becoming a car agent so she can process license plate stickers.
  • Access to the Red Book (either a paper copy or an on-line copy) is required to perform most of the above transactions. The Reb Book is published by Intertec Publishing, National Market Reports.
  • The ledger contains every transaction Irene performs (this is the "case book").

Tax Collector's Work -- Martha Rae

Martha's work is partially automated and consists primarily of:

  • Handling the daily mail.
  • Handling calls from realtors (re: closings), bankers (re: leans), lawyers (re: closings).
  • Looking up house information monthly by lot number.
  • Creating tax bills -- this is automated.
  • The tax billing program is also used by Steve Allen who works for the state our of Concord. He's a freelancer for Dunbarton. Martha would like to "get rid of this program" -- the number of reports required for the state and selectmen. Any of the three vendor's packages being looked at so far automate all of this work.

The meeting was adjourned at 9:15 PM.

Action Items

  1. Chip -- contact some neighboring towns to determine the software they use and how they like it.

Next Meeting

The next meeting is scheduled for Thursday, January 16, 6:00 to 8:00 PM in the Elementary School's conference room. Then from 8:00 to 8:30 PM in the Town Offices building with the Selectmen. 

Note that these minutes are available at the town office as well as on the World Wide Web at http://www.ci.dunbarton.nh.us/ in the Technology Committee section.