Draft 6/17/04
The Dunbarton Recreation Commission sponsors
the youth sports programs in Dunbarton to provide an opportunity for children
to have fun, learn new skills, and develop character and self-esteem. Our focus is on sportsmanship, teamwork,
respect and self-discipline, winning is a small part of the process.
The Recreation Commission has adopted the
following policies and procedures.
Program Coordinators
For each sport, the
Recreation Commission may select through an application process (Attachment 1)
no more than three Program Coordinators to assist in the coordination and the
implementation of that program.
Each of these
individuals will serve a three year term as Program Coordinator unless they resign,
or are terminated by the Recreation Commission.
The Recreation
Commission Treasurer is responsible for the sports program funds and for
working with the Concession Coordinator to ensure accurate accountability of
funds throughout the programs.
1. Actively promote the Dunbarton Recreation
Commission philosophy of the mission statement.
2. Performs various tasks in conjunction with
the Recreation Commission in implementing the program.
3. Report any problems or complaints to the
Recreation Commission.
4. Report all injuries to the Recreation
Commission.
5. Return all keys and paperwork upon
resignation or termination.
Cost
The Recreation
Commission and the Program Coordinators will determine the cost for each
program. The cost will be based on the
expected expenses of the program. Every
effort will be made to keep the cost affordable. No one will be excluded
because of an inability to pay.
THE REGISTRATION PROCESS
Each sport will
have a minimum two-week registration period, followed by one week in which late
registrations will be accepted - at an additional cost of $20.
There will be no late registrations after that.
The two-week
registration period for each sport will be at approximately the same time each
year.
During the two-week
registration period there will be a minimum of two evenings (two hours per
evening) when Dunbarton Recreation Commission members and Program Coordinators
will be available, either at the school or the Town Offices, for parents to
register their children.
Forms (Attachment 7)
will also be available at the town offices during the registration period.
Announcement of the
two-week registration period, including time and place of registration, will be
published in the local papers and the applicable weekly school notices. The
announcement shall also be posted on the Dunbarton web site, the bulletin board
at the town offices, the Community Center entrance, the library and the country
stores in Dunbarton.
Before
participation in any program, each player must have:
·
A registration
form (Attachment 7) and a Parent Code of Conduct form Attachment (4) completed
and signed by a parent or guardian.
·
A Player Code of
Conduct form (Attachment 5) signed by the player and his or her parent or guardian.
·
Health
Insurance (school insurance is allowed)
Selection of coaches
Members of the
Dunbarton Recreation Committee and the Program Coordinators will annually
select Head Coaches and Assistant Coaches for each team appropriate for the
players through an application process (Attachment 1). Forms will be available with the
Registration Forms.
·
Basketball -One Head Coach and one Assistant Coach
·
Softball - One Head Coach and two Assistant Coaches
·
Other sports - To be determined as needed.
In selecting the
coaches, numerous factors will be considered, including but not limited to, ability
to work with youth, prior experience as a coach and player, ability to work
cooperatively with other coaches and Program Coordinators, and knowledge of the
game. All applicants must be
at least 18 years of age and successfully pass a criminal record check. The Recreation Commission and Program Coordinators
may recruit suitable candidates, if necessary.
Parent Responsibilities
1.
Each parent
shall abide by the Parent Code of Conduct (Attachment 4) that he/she signed
at registration.
2. Each parent is responsible for
getting their child to practice and to games on time in good health and
prepared to play the sport.
3.
Each parent is responsible for promptly informing the coach of health or
injury issues.
The coach may require the parent
to be present at all games and practices in case medical assistance is
needed.
4. Please
call your coach when your child is going to be absent.
5. Do
not drop off your child unless the coach is there.
6. Do
not drop off children that are not on the team that is practicing.
7. If
you stay at practice, keep your children from interfering with the
practice.
8. Support your coach by having
your child help put equipment away before leaving practices and games.
9. Return your child’s
uniform within one week of the end of the season.
Player Responsibilities
1.
Each player
shall abide by the Behavior Model (Attachment 2).
2. Each player shall abide by the Player
Code of Conduct (Attachment 5) that he or she signed at
registration.
Coaching Responsibilities
1. All coaches shall sign and abide by the
Coaches’ Code of Conduct (Attachment 6).
2. Implementation of Behavior Model (Attachment
2).
3. Any coach receiving a technical foul shall
not coach the remainder of the game.
4. Any coach receiving a second technical
foul or game ejection in a single season shall not coach for the
remainder of the season.
5.
Each coach is
responsible for:
a)
Adherence to
the bylaws of the league that their team is participating in.
b)
The equipment
they are issued each season.
c)
First-Aid kits
- replenished as needed from program
supplies.
d)
Ensuring the
gym, field, and/or weather conditions are safe.
e)
Leaving the
gym or field the way you found it (or better than you found it). Report any problems to DRC/PC members.
f)
Respecting the
gym or field time of teams before and after your practice/game. Using assigned gym or field time for your
team’s practice only. Inform Practice
Coordinator when you are not able to use your time.
g)
Making sure
that every player has been picked up by a parent, guardian or other adult
before you leave the gym or field.
h)
Returning all
keys, paperwork and equipment at the end of each season.
i)
Any other
responsibilities deemed necessary by the Recreation Commission and
Program Coordinators.
Team Selection
The bylaws of the
League in which we are participating will determine team size. In the event no bylaws regulate team size,
the Dunbarton Recreation Commission and the Program Coordinators shall make
that decision.
If there needs to
be more than one team per division, every effort will be made to make sure the
teams are as equal as possible in both size and playing ability. The following procedure will be used to
achieve this:
·
The division
shall meet at least once, with the selected Head Coaches present, to evaluate
each player.
·
The Head
Coaches will then divide the players into teams.
·
Two Dunbarton
Recreation Commission members or Program Coordinators will be present to ensure
the selection of equal teams.
Practice Time
Practice time shall
be equally apportioned per division based on gym or field availability. In assigning practice times, the Recreation
Commission and/or Program Coordinators will consider numerous factors,
including but not limited to, the work schedules of the coaches and scheduled
activities of the youth.
Uniforms
Uniforms will be
issued to every player. A uniform log (attachment 3) will be kept to record the
player’s name and uniform number at the time the player receives the uniform,
and again to record the return of the uniform to a Dunbarton Recreation member
or Program Coordinator. The uniform
shall be returned within one week of the end of the season.
Each player is
responsible for returning the uniform in the condition in which it was
received. Failure to do so will result
in a replacement fee of $25 and ineligibility to register for the next season
until the replacement fee is paid.
All referees and
umpires must be at least 17 years of age.
The coordinator of umpires/referees must be aware of the abilities of
the volunteers. It is our expectation
that all game officials will attend annual training.
CONCESSIONS
Concessions may be used
to raise funds for each sport. They
shall be coordinated with the Recreation Treasurer. All participants must be at least 17 years of age whether
handling money or food and food equipment.
It is our expectation that all parents will help when needed.
Coach and Program Evaluation
Each season, every
player will receive an evaluation form (Attachment 8) to be completed by his or
her parents and returned to:
Town
of Dunbarton
1011
School Street
Dunbarton,
NH 03046
Attn:
Dunbarton Recreation Commission
The forms will
remain confidential with the exception of each coach. Each coach will review his or her evaluations in order to learn
and grow as a coach.
COMPLAINT PROCESS
If an issue arises,
parents should first address the issue in private with their child’s
coaches. If the issue cannot be
satisfactorily resolved with the coaches, parents should discuss the issue with
a Program Coordinator. If no resolution
can be achieved, appeal to the Recreation Commission.
Any complaint
brought to the Recreation Commission must be in writing, and must be
signed. The person making the complaint
must specifically describe the issue they wish to have the Recreation
Commission address, and must certify that they have already tried to resolve
the issue with the coaches and a Program Coordinator. Any Recreation Commission member that is personally involved will
recuse himself or herself from the appeal process in an effort for the
Recreation Commission to remain fair and impartial.
Adopted by the Dunbarton
Recreation Commission: __, 2004
Attachment
1
DUNBARTON RECREATION COMMISSION
1011 School Street, Dunbarton, NH 03046
VOLUNTEER COACH
and/or PROGRAM COODINATOR APPLICATION FORM
Name:_____________________________ (
Check all applicable)
Address:___________________________ Head Coach _____
Assistant Coach _____
Telephone: (H) ___________________ Program Coordinator _____
(W)___________________
E-mail ___________________
Sport to
Coach:___________________________
Son or Daughter
Playing?___________________
Age Group_________________
Do you have any
first aid training? Yes_______ No________
If yes, please
list:_____________________________________________________________________
___________________________________________________________________________________
Please list reasons
you are interested in Coaching and/or Program Coordinator: ___________________
___________________________________________________________________________________
___________________________________________________________________________________
Previous experience
as a coach, official and/or coordinator and location of programs/dates:
1._________________________________________________________________________________
2._________________________________________________________________________________
3._________________________________________________________________________________
Please list any
previous athletic teams on which you have played:
__________________________________________________________________________________
__________________________________________________________________________________
What would you
consider to be the most important characteristic that a recreational coach
should possess?__________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Has any
disciplinary action occurred while you were coach? YES_____ NO______ Please
explain:
__________________________________________________________________________________
__________________________________________________________________________________
As a condition of
volunteering, I give my permission for the Dunbarton Recreation Commission
organization to conduct a background check on me, which may include but not
limited to a review of sex offender registries, child abuse and criminal
history records.
Applicant
Signature________________________________Date_____________________________
Attachment 2
Dunbarton
Recreation Commission
Behavior
Model
Inappropriate behavior will not be tolerated. It is
expected that the behavior of players, parents and coaches are a reflection of
the values articulated in the Dunbarton Recreation Committee’s Mission
statement. In an effort to create a continuum of fair interventions to address
inappropriate behavior the following Behavior Model has been created.
Certainly, not every inappropriate behavior will fit neatly into such a model
and the Dunbarton Recreation Committee reserves the right to interpret
behaviors not expressly identified in this model as they believe is most
appropriate.
Level
System
Level I
Level I Behaviors include, but are not limited to,
Inappropriate Behavior and Unsportsmanlike Behavior, which have not become a
pattern.
Interventions
It is expected that coaches and parents will
address such behaviors with an appropriate response such as speaking to the
player individually, speaking with the player’s parent, etc.
Level II
Level II Behaviors are Inappropriate Behaviors and
Unsportsmanlike Behaviors, which have become a pattern. It is expected that
both coaches and parents will work to address the problem behavior. If the
pattern continues or results in a yellow card, technical foul and/or other
official sanctions during a game, then more formal intervention will occur.
Intervention
The player will not play in the rest of the game
and/or practice, but will be required to stay until the game or practice has
ended.
Level III
Level III Behaviors include, but are not limited
to, chronic Inappropriate and Unsportsmanlike Behavior or behavior that
involves a physical altercation and/or intent to harm another player, coach,
and/or official.
Intervention
The player will be suspended for one game. That
suspension will take place at the next game that the player attends.
Level IV
Level IV Behavior includes, but is not limited to,
behavior that leads to a Game Expulsion, Inappropriately Aggressive or Fighting
on more than one occasion.
Intervention
Termination from the program.
Definitions
Inappropriate
Behavior
Inappropriate Behavior includes, but is not limited
to, rude, offensive language and/or gestures directed at coaches, officials
and/or other players. Behavior that demonstrates a lack of respect for the
property and/or people associated with the program.
Unsportsmanlike
Behavior
Unsportsmanlike Behavior includes, but is not
limited to, players who taunt or tease other players, coaches and/or officials.
Players who do not shake hands at the end of the game regardless of the score.
Game Expulsion
A game expulsion occurs when a player is ejected
from any game by an official.
Inappropriately
Aggressive and/or Fighting Behavior
Inappropriately Aggressive and/or Fighting Behavior
includes, but is not limited to, a player who intentionally pushes, trips,
strikes any other player. Any player who becomes involved in a physical
altercation with a player, coach and/or official.
Attachment 3
TEAM_______________________
Name Jersey # Parent’s
Signature Issue Date Return
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The purpose of our
program is to teach fair play, teamwork, provide healthy recreational outlets
and build character. I need to remember
that I am a role model for our children and my behavior needs to be appropriate
for this recreational level.
As a parent, I therefore agree: